PRIVACY POLICY
Last Updated: October 15, 2026


1. OVERVIEW & WHO WE ARE

Body Alchemy ("we," "us," or "our") is a business located in Colorado, United States, specializing in professional photography services and retreat facilitation. We respect your privacy and are committed to protecting the personal data you share with us.

This Privacy Policy explains how we collect, process, store, and safeguard your personal information when you visit our website www.yourbodyalchemy.com, submit an inquiry, book a photography session, register for a retreat, or subscribe to our communications.

By using our site or participating in our offerings, you agree to the practices described in this policy.


2. WHAT DATA WE COLLECT

We collect personal information necessary to deliver our photography services, facilitate retreats, process bookings, and communicate with you:

• Identity & Contact Details: First and last name, email address, phone number, mailing address, emergency contact details, and event or session logistics.

• Retreat Facilitation Data: Dietary restrictions, accessibility needs, health or wellness considerations voluntarily shared for retreat preparation, travel details, and accommodation preferences.

• Booking & Contract Data: Service agreements, event dates, session locations, retreat itineraries, and transaction history.

• Email Marketing Preferences: Names and email addresses provided when signing up for waitlists, newsletters, or digital downloads/

• Technical & Usage Data: IP addresses, browser types, device identifiers, and site interaction data gathered via standard web logs and tracking technologies.

• Payment Data Disclaimer: Financial transactions (credit cards, bank transfers) are processed directly by secure third-party payment gateways (Stripe, HoneyBook, and ThriveCart). We never view, collect, or store raw payment card details on our own servers.

3. COOKIES & TRACKING TECHNOLOGIES

Our website uses cookies, web beacons, and similar tracking technologies to ensure our website functions properly, analyze traffic, and support our booking and email systems.

• Essential Cookies: Necessary for basic website operations, secure checkout processing via ThriveCart and Stripe, and account/portal functionality within HoneyBook.

• Analytics Cookies: Help us analyze visitor interaction, traffic source performance, and site usability to improve our web content and services.

• Functional & Marketing Cookies: Help remember your preferences and deliver personalized communication or automated email updates via Flodesk if you opt in.

• Managing Your Cookie Preferences:You can configure your web browser to refuse all cookies or notify you when a cookie is sent

• However, disabling essential cookies may prevent specific booking forms, payment portals, or website features from operating correctly.

4. HOW WE COLLECT YOUR DATA

Your data is collected directly when you interact with us by:

• Submitting an inquiry form or application on our website;

• Booking a photography session or registering for a retreat;

• Completing pre-retreat intake questionnaires, waiver forms, or emergency contact forms;

• Subscribing to our newsletter or downloading resources via Flodesk;

• Interacting with our site via browser cookies and log files; or

• Communicating with us directly via email, phone, or messaging platforms.

5. WHY WE USE YOUR DATA (LEGAL BASIS)

We process your personal data under the following legal frameworks:

• Contractual Necessity: To manage photography bookings, organize retreat accommodations, deliver photo galleries, process invoices, and fulfill signed contracts.

• Consent: To send marketing emails, retreat announcements, or newsletters via Flodesk. You can withdraw consent at any time.

• Participant Safety & Operations: To accommodate special dietary or physical requirements and maintain safety protocols during in-person retreats and photography sessions.

• Legitimate Business Interests: To operate, secure, and optimize our website, manage inquiries, and maintain business records.

• Legal Obligations: To comply with state (Colorado) and federal tax laws, legal waivers, financial reporting, or lawful requests.

6. THIRD-PARTY SERVICES & DATA SHARING
We do not sell, rent, or trade your personal information. We share your data only with trusted third-party service providers required to conduct business:

• Flodesk: Manages our email marketing, newsletter automated sequences, and subscriber lists.

• HoneyBook: Manages client portals, booking workflows, electronic agreements, and invoice generation.

• Stripe & ThriveCart: Securely process payments and handle checkout administration.

• Retreat Vendors & Venues: Necessary operational details (e.g., dietary restrictions or emergency contacts) may be shared confidentially with venue hosts, caterers, or co-facilitators strictly to ensure participant safety and smooth event execution.

7. INTERNATIONAL VISITORS & EU/UK CLIENTS (GDPR RIGHTS)

Because we host international retreats and serve clients across the United States and globally in Europe, we adhere to applicable international privacy standards, including the EU/UK General Data Protection Regulation (GDPR). If you reside in the European Union or United Kingdom, you have the following rights regarding your personal data:

• Access & Portability: Request a copy of the personal data we hold about you.

• Correction: Request that we update or correct inaccurate data.

• Erasure: Request that we delete your personal data ("Right to be Forgotten"), subject to applicable legal record-keeping requirements.

• Opt-Out: Unsubscribe from marketing communications at any time via the link in any email footer or by contacting us directly.

8. DATA RETENTION & SECURITY

We retain personal information only for as long as necessary to fulfill photography services, manage retreat logs, comply with legal and accounting requirements in Colorado, USA, or resolve legal disputes. We maintain reasonable technical and organizational safeguards to prevent unauthorized access, loss, misuse, or alteration of your personal data.


9. CONTACT US

If you have questions about this Privacy Policy, cookie settings, or wish to exercise your privacy rights, please contact us at:

Body Alchemy
Colorado, USA
Email: [email protected]